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Crypto Tax with QuickBooks and Koinly

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What is QuickBooks?

QuickBooks is a widely-used accounting software launched in 1983 by Intuit. It is owned and developed by Intuit Inc., a financial software company based in the United States. QuickBooks provides businesses, particularly small and medium-sized enterprises, with a comprehensive suite of tools for managing their financial operations. It allows users to track income and expenses, create invoices, manage payroll, generate financial reports, and more. With its user-friendly interface and robust features, QuickBooks has become a go-to solution for businesses seeking efficient and streamlined accounting processes.

Can QuickBooks handle cryptocurrency?

No. QuickBooks does not have adequate built-in crypto tax calculation features. But it can integrate with third-party crypto tax software like Koinly. This is necessary because QuickBooks lacks efficient and comprehensive support for cryptocurrency tax management.

While some Crypto works in QuickBooks, there are clear limitations. For instance,

  • QuickBooks only supports two decimal places. 
    For crypto accounting, this is a problem because most coins have more than 2 decimal points. Bitcoin can be broken down into eight decimal places, and Ethereum needs support for up to 18 decimal places.
  • QuickBooks does not connect with your crypto wallets. If you have a large number of transactions to locate and track, you will need to manually upload each transaction to QuickBooks which can take hours if not days.

QuickBooks doesn't have built-in support for handling cryptocurrencies. Categorizing crypto transactions in QuickBooks can take 10-times longer than categorizing regular income, expenses, assets, and liabilities. Manually categorizing crypto assets in QuickBooks can be risky and prone to mistakes in valuing them and assigning the right accounts. If you're a crypto investor or accountant using QuickBooks, it's important to integrate with crypto tax software to manage taxes accurately.

Why is Koinly the best crypto tax software for QuickBooks?

Koinly is regarded as one of the best crypto tax software options for QuickBooks due to several reasons:

  1. Seamless Integration: Koinly offers a direct integration with QuickBooks, allowing for easy syncing of crypto transactions and data. This integration streamlines the process of importing crypto transactions into QuickBooks, ensuring accurate and efficient tax management.
  2. Comprehensive Crypto Support: Koinly provides extensive support for a wide range of cryptocurrencies and exchanges, making it suitable for managing diverse crypto portfolios. Unlike QuickBooks, Koinly is specifically built to handle complex transactions such as staking, airdrops, forks, and more, ensuring accurate tax calculations for various crypto activities.
  3. Automated Tax Calculations: Koinly automates the tax calculation process, saving time and reducing the potential for errors. It leverages advanced algorithms to accurately calculate capital gains, losses, and tax obligations based on your crypto transactions and relevant tax regulations.
  4. Real-Time Data Tracking: With Koinly, you can track your crypto portfolio in real-time, enabling you to stay updated on your holdings and transactions. This real-time data tracking ensures that your tax information remains accurate and up to date. QuickBooks itself has no way of tracking your crypto portfolio.
  5. Tax Reporting and Forms: Koinly generates detailed tax reports and provides the necessary tax forms required for cryptocurrency tax filing, including IRS Form 8949 and Schedule D. These reports and forms are designed to simplify the tax filing process and ensure compliance with tax regulations.
  6. Customer Support: Koinly provides responsive customer support, offering assistance with any questions or issues that may arise while using QuickBooks with Koinly. Koinly has a 4.8 star rating on TrustPilot.

How to do your crypto tax with QuickBooks and Koinly

koinly integrations

Whatever your crypto investments, Koinly can help you do your KuCoin taxes safely, quickly, and accurately. To begin, you'll need to sign in to Koinly and connect all of your crypto wallets like Binance, Coinbase, Trustwallet and hundreds more. Koinly will import your crypto transactions. Next, you'll connect Koinly to QuickBooks, and then you will sync your crypto transactions to Quickbooks.

Let's look at each step in the sections below:

Connecting to QuickBooks

To set up the connection, go to your Settings and click on Accounting. Here you will see the option to connect to either Xero or QuickBooks but keep in mind that a single Koinly account can only connect to one of these accounting platforms.

koinly accounting integrations

Click on Connect and follow the login process to set up the connection.

connect koinly to quickbooks

After connecting to your QuickBooks account, you will need to set up the accounts so that Koinly knows how you want your transactions to be synced. After doing this, your connection is set and you are ready to start syncing transactions!

quickbooks integration

How to sync transactions to QuickBooks

There are 2 ways to sync your transactions from Koinly. The simplest way is to select Sync all txns to QuickBooks from the Accounting page. This will sync all transactions in your Koinly account.

sync your transactions to quickbooks

If you only want to sync some of your Koinly transactions then you can also go to the Transactions page, select the transactions that you want to sync, and then click on Send to QuickBooks. This option allows you to select the specific transactions to sync to QuickBooks, so you can easily exclude transactions that should not be synced for whatever reason.

transactions in koinly

You can see which transactions have been synced by using the special QuickBooks filter on the Transactions page.

transactions in koinly

Viewing your synced transactions on QuickBooks

On QuickBooks, you can see the synced journal entries by navigating to the Reports section and opening the Journal Report.

view your synced transactions in quickbooks

Does QuickBooks work with Koinly?

Yes, QuickBooks works with third-party crypto tax software like Koinly. When QuickBooks is integrated with Koinly, it allows for the smooth transfer of transaction data from your exchanges and wallets, making it easier to calculate accurate crypto taxes. By using the Koinly-QuickBooks integration, crypto tax is easy!

Can QuickBooks handle Bitcoin taxes?

Yes, together with Koinly, Quickbooks can handle your Bitcoin tax. Koinly is a software specifically designed to help you manage your Bitcoin taxes and taxes for other cryptocurrencies. It can handle all the necessary calculations and reporting for your Bitcoin transactions. You can easily import your Bitcoin transaction history from exchanges and wallets into Koinly. The software will automatically calculate your capital gains, losses, and tax obligations based on that information. Koinly also generates detailed crypto tax reports and provides the required forms like a Pre-filled IRS Form 8949 & Schedule D from, making it easier for you to file your Bitcoin taxes accurately.

Can QuickBooks handle staking taxes?

Yes, with the help of Koinly, Quickbooks can manage staking tax. Staking is when you hold and validate cryptocurrency to support its operations, and Koinly has features to help you track and calculate the tax implications of staking. You can record your staking transactions in Koinly, including details like the staked amount, duration, and rewards received. Koinly will then calculate the taxable events associated with staking, such as the rewards earned and potential capital gains when selling the staked tokens. By integrating your staking data with Koinly and QuickBooks, you can generate clear tax reports and easily understand your tax obligations related to staking.

Can QuickBooks handle DeFi taxes?

Yes, once QuickBooks is integrated with Koinly, it can manage your DeFi taxes. Koinly provides specific features to support DeFi tax calculations. It allows you to import your DeFi transactions, including activities such as liquidity mining, yield farming, lending, borrowing, and swapping tokens on decentralized exchanges. Koinly's algorithms analyze these transactions to calculate capital gains, losses, and taxable events associated with DeFi activities. Use the Koinly QuickBooks integration for accurate DeFi tax reporting.

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